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Online Fax Blog

Monday, June 27, 2011

Transitioning From Traditional To Online Fax

While the jump from a traditional, paper-based fax machine to an online fax service may seem daunting, Online Fax makes the transition easy by offering you tools that you already enjoy in your current phone or fax system, and fixing some of the most frustrating parts about modern office communication.

Contact Lists: If you are like most people in the era of cell phones and built-in e-mail lists, you can't remember a single phone number or e-mail address no matter how often you use it. So why should you have to for your fax system? Online Fax offers integration with all major e-mail systems and contact servers, including GMail, Outlook, Act, Goldmine and even Excel spreadsheets. Send a fax to anyone in your contact list and sync thousands of contacts with our fax system so you will never have to remember a contact number again.

No Busy Signal: Cell phone users have waved goodbye to the busy signal. That annoying beep has invaded our ears for the last time. Make sure it isn't the first thing your customers hear when they try and send you a fax. Even if multiple faxes are coming in at once, Online Fax insures the line will never be busy again.

Keep Your Number: These days, contact information is like currency. You trade your business card or e-mail address for services, access, and as a way to stay in touch. For the avid business professional, your contact information may be gracing thousands of contact lists right now. Don't change your fax number to move on an online fax service. Online Fax allows you to keep your current number so you won't have to resend thousands of contact files just to send a fax.

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E-mail Hacking Averted Through Online Fax

With recent e-mail hacking scandals from GMail, Yahoo and HotMail, many are looking for more secure ways to send and receive documents. But few could have anticipated that the answer was through a technology that has existed for years. Online Fax offers an extra layer of security while working within your existing e-mail server that can protect you from hackers, spammers and junk faxes that plague modern offices.

On June 3, Google announced that hundreds of e-mails, including those of government officials and prominent journalists had been hacked. These GMail users fell victim to Phishing, a new kind of e-mail infiltration where hackers create an e-mail form that looks as if it is from a trusted source like your bank or doctor's office. The form asks for personal information like e-mail addresses, account numbers, and phone numbers. Once you have entered the information, you are told to click a link. That link sends the information into the wrong hands. This type of scam has infiltrated the top e-mail servers in the world, as well as some of its biggest corporations.

But with Online Fax, you can send a fax over the Internet, giving your customers peace of mind when opening any transmissions. You can also receive all messages through the online fax service so you don't ever face the perils of a phishing scam.

If your e-mail is hacked, Online Fax ensures that you're communications are delivered while you put your e-mail account in order. When CitiGroup's credit card department was hacked in late may, causing the infiltration of over 360,000 credit card accounts, Citi notified state governments using fax transmissions to avoid further complications. These safe, direct transmissions ensure that you won't run into any trouble.

Log on to OnlineFax.com to learn how we can help modernize your office today.

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Monday, June 6, 2011

Offices Go Green With Online Fax Services

In an increasingly interconnected world, technology has made reducing your carbon footprint at work that much easier. With e-mail tools, PDFs and scanners, you can cut down your office's paper consumption to nearly zero. But no matter how much you cut, there are still those occasional things that require you to kill a tree. Contracts, signed purchase orders and invoices still need to be hard copied. That's why, if going green is the name of the game, Online Fax can help.

According to the National Resources Defense Council, offices are finding ways to use less paper. In 2007, the group released a list of ways offices have cut back their paper consumption. The NRDC recommends you put a message in all e-mails asking readers to think before they print, and to use e-mail for all internal memos and client communication. By getting printers that print on both sides, offices can reduce the amount of waste they create. And by stocking your office kitchen with reusable cups and plates instead of paper and plastic ones, you can cut down on office waste.

But even with all these tips, using some paper is unavoidable, even four years later. One key way offices can cut down on paper usage with Online Fax. Our online fax software allows you to receive all faxes digitally so you print less, using less paper. This system allows your customers and clients to send you their signatures and hard copies just as they would a normal fax but you receive it digitally over the internet.

Combining these tips and using a web fax service like ours, we can create a smarter, greener, less wasteful world. Check us out at www.onlinefax.com.

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