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Online Fax Blog

Tuesday, December 27, 2011

Help Your Clients Begin 2012 In The Black

There are many New Year's resolutions people make this time of year. But making more money is one that goes without saying. As a financial professional, you can light a path to your clients' future with one good prospectus, trade or proposal. But it has to get there first. Help your clients begin 2012 in the black with online fax solutions and other technology improvements. Help protect your communications and get your clients in on the ground floor in the New Year.
Online Faxing: Your office sends out thousands of prospectuses and financial info packets per day. With several departments churning out documents every day, there is bound to be some traffic jams. But internet fax services create a digital queue so that your documents always go out and your clients never receive a busy signal. Finance moves at a fast pace so you want to make sure your clients have all the facts as soon as they need them.
E-Mail Servers: Sending thousands of documents a day to large contact lists can create backlogs and bounce-back lists a mile long. These e-mail blunders can cripple your office servers if you are not prepared for it. By using an outside server and connecting your e-mail with your company fax, you can protect against large bounce-backs.
Working Together: If your office is sharing communication resources, crowding around one fax machine or crossing paths too often, web fax services offer solutions. By creating separate online fax desktops for each division, you can keep your document processes more organized and ensure that there is not too much crossover.

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Starting The Perfect Co-Working Space

With unemployment still plaguing much of the US, many Americans have struck out on their own, determined to occupy a position with 100 percent job security: CEO and Founder. But like any other enterprise, working with others can bear better results than working alone, even when you are a one-man operation. Whether you want to split a company fax line with other business owners or just need a buzzing office environment to stay focused, many entrepreneurs have found the answer in 2011: co-working.
Co-working spaces allow small, entrepreneurial businesses the ability to share expenses, network and own a piece of their very own office. According to a report from co-working experts at DeskMag.com, the number of co-working spaces worldwide increased by 17 percent between February and May. Many entrepreneurs have even started their own co-working spaces as a way to earn extra money for future business endeavors. And with a few technology additions, you can be one of them. But where to start? The guide below will help you set up your new office with a few essential tech tools you can't be without.
Encrypted Wi-Fi and Cloud Storage: Co-working spaces are great for networking and sharing business secrets. But if you want those secrets to stay inside the walls of your new office, you will need an encrypted, secured wi-fi network and effective, mobile storage. This way, companies can both share and protect information with ease. Your fellow entrepreneurs will be able to share access, print, and send a fax on the go.
Fax And E-Mail Software: Many co-working spaces are inhabited by freelancers like web developers and graphic designers. The ability to send large files over e-mail is important. Most free e-mail platforms will not cut it, due to file transfer restrictions. And if your fellow business owners are interested in sending mass e-mails to contact lists, bounce-backs could cripple your servers. But getting online fax and email tools that work together to provide failover can protect against server crashes and ensure that, when you send a fax or e-mail, it gets where it is going.
Stocked Office Areas: Like any normal office, co-working spaces have to be set up for people to entertain clients, eat lunch and grab a cup of coffee. Make sure that you establish inter-office relationships by offering activities and giving workers places to congregate. This will make it feel like a corporate office, only better because it is owned by proud entrepreneurs chasing their dreams.

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