10 Checkpoints for Internet Fax
Once you've decided that
your approach to finding an OnLine Fax solution will be based on your
business requirements rather than a prepackaged personal fax account,
you will need to identify your fax needs on a per line, per location,
per user basis while keeping the macro view of your corporate
network.
The 10 point checklist is
designed to help you get started building an assessment of your
company fax requirements. This Is not an exhaustive index of
questions to cover every possible scenario. However, answers to the
checklist will be an exercise to help reveal the possibilities,
concerns and requirements needed. The checklist will also serve as a
tool to help anyone prepare the necessary information for a candidate
vendor to understand your company fax requirements.
10
Checkpoints for Internet Fax System Requirements
1. What
fax solution are you currently using? Machines, fax server, modem, or
service?
2. Which
corporate departments will be using online fax services?
3. Estimated
monthly page volume: all users, all locations, all fax lines, both
sending and receiving
4. Which email server
are you using?
5. Which email desktop
clients are you using? Which versions?
6. What software are
you using to store all customers contacts?
7. What software are
you using to store all vendor contacts?
8. Do you have
personnel that needs to send and/or receive faxes on mobile devices
such as a PDA or smart phone?
9. List special
options that you may require of the Internet fax service.
10. List the users by
department, noting fax capability needs per user: send, receive,
remote, in office, from mobile device, etc..
OnLine Fax has a resource
tool that organizes this by department, notes security requirements,
user email address and fax number. You may download it for free
here:
Labels: corporate fax, fax server, Internet fax, online fax