Transportation business is like Blood

Just like our blood moves oxygen, nutrition, and waste to keep our body alive. Transportation companies literally keep our communities and businesses alive by delivering products which are critical to our lives and to our country. They course over the small narrow country back roads as well as the major multiple lane super highways all over the U.S. and Canada, just as our blood does through our body.

10 Things You Didn’t Know About Semi Trucks
http://www.popularmechanics.com/cars/news/pictures/10-things-you-didnt-know-about-semi-trucks#slide-1

Why Blog?

I've asked this question many times, "is blogging worth the time investment?". See this amazing research results....

http://www.smartbugmedia.com/blog/bid/180960/4-reasons-you-get-more-with-frequent-blogging?source=Blog_Email_[4%20Reasons%20You%20Get%20MO]

Disaster Planning!

Wow, what a tragedy in Moore, Oklahoma! Our prayers and support go out to that community of strong independent fellow Americans that have suffered property, physical damage and loss of lives.

After a tragedy such as this it is good to reflect on 'what if's', What if my business was destroyed? What if our communications was interrupted, no phones, no faxes, no email, no internet? There are many valuable questions to ask. Regarding business communications, if you use a cloud service outsourced online fax and phone communications setting up a temporary business location is quick and painless!

Cloud based services do provide a great level of disaster comfort should one ever need to relocate business temporarily, no online faxes and no voice calls will ever be lost due the built in delivery mechanism of email and voice mail. On the other hand, if your business facility housed it's own fax machines or fax server, and phone system, the disaster would shut you down much longer than if your communication services were cloud based. All you would need to be back in communication is internet access from any physical address. Using in house systems callers and fax senders would hear a busy signal, which could take weeks to rebuild these systems to operational. Consider cloud based communications as part of your disaster plan!

(c) Copyright 2013, Global Access Inc, Smyrna, Tennessee, (866) 809-0399

Another Cover Up!

ANOTHER COVER UP!

Lately there's a lot of discussion about a possible high level government coverup over the Benghazi terrorists attach on the U.S. Embassy. There is another coverup happening in the fax machine and fax server industry to promote traditional fax methods while denying the benefits of online fax.

There is absolutely no reason any business should hang on to traditional fax equipment that is
1) expensive to replace,
2) requires technical support labor to maintain,
3) needs phone lines, paper, ink, long distance, cleaning, etc.
4) fax machines consume an amazing amount of employee time to print, walk, dial, re-dial, and watch a fax be sent or walk to pickup received faxes, tracking down lost faxes picked up by someone else.
5) fax machines are a security risk, exposing private information.

Worth hundreds of thousands in savings, online fax can have a huge impact on all these expenses, plus provide gains in productivity increasing employee efficiency, better customer service, plus the benefit of fail safe delivery on multiple carriers will get your critical documents delivered quickly!

(c) Copyrights 2013, Global Access Inc, http://www.onlinefax.com, (866) 809-0399

Questions to ask when evaluating fax services?

First of all not all fax services are the same. Yes, there is basic fax receiving and sending, however the major differences and costs are in how the users will access a fax service. Is there a web site to log on to? Is there software to install on all computers? Does it work from an email? All these are critical to the cost of operating the service in an efficient and time saving manner. If use of a service takes 3 minutes to launch a fax document then you may be better served with the old fashioned fax machine!

A fax document received by a fax service mush go somewhere, either printed to paper, in the trash,
                       stored in recipients’ email, saved to a shared archive folder, or imported to a
                       document management system? How are your faxes handled? Are they manually
                       moved around, manually archived, etc.?

Does your fax service require users to log on to a website? If so, how much time is

consumed simply by the log on process and the browse to find a fax file?

Have you ever been surprised by your fax service invoice? Many have price rounding or

bait and switch tricks that will cause heart failure when you see the invoice.

Information security? How secure is the fax document as it moves from your office to

the fax service and, on received faxes, is it secure from the service provider to 

your email?

Operationally, how many carriers does your service try the call on before it fails?

Do you have to manage how many fax pages are sent or received by each user? Is this

a good use of your time?

Do you pay a higher rate per fax if the volume goes over the plan limits?

(c) Copyrights, Global Access Inc, 2013, www.onlinefax.com

Evaluating Fax Machines

Questions to ask when evaluating fax machines?

Would you like to eliminate all these hard and soft costs…

1) A fax document received by a fax machine must go somewhere, either to a paper file,

trash, or scanned into a document management system? How are your faxes handled?

          2) Fax machine maintenance and repair. Is there a maintenance contract? A cost per page

contract?

          3) Fax machine EOL, 'end of life', replacement cost. What is the life of a fax machine in

your company?

          4) Phone line cost to operate the fax machine?

          5) Supplies cost, paper, ink/toner?

          6) A fax machine is very susceptible to disappearing documents, this is bad for customer

service! Consider the cost to call a customer asking to resend their fax? Consider the cost of a critical fax document lost and delayed?

7) A fax machine is an open source of private information. Is there a security risk lurking

around your fax machine?

          8) Consider the fax machine sending process…print a document, walk to the machine, dial,

redial, send, wait for confirmation, etc.

          9) Consider the fax machine receiving process…walk over to pickup a document, hand to

someone else, not to mention checking multiple times for arrival of special fax.

          10) Consider the cost of long distance fax calls.

The solution is online fax, which will eliminate these costs while providing additional security, convenience and productivity within your company! Visit our website www.onlinefax.com or call (866) 809-0399.

Marketing by Fax is Back

Like any marketing tool, as it matures it loses effectiveness, it becomes familiar and common. Likewise, email marketing has been hit hard lately, by the increased accuracy of email filters, hacked email links, and multiple layers of spam trapping, plus easy junk email tagging makes marketing emails very difficult to get delivered.

Email delivery rates drop 6% to 76.5%

Fax is back. Now that the legal criteria for fax marketing has been resolved any business with an 'established business relationship' and sufficient contact info on each fax to provide an 'opt out' option for the recipient, can market using faxes. Faxing still has great benefits...
- it gets read
- it's inexpensive, $.05 - $.10 per piece, much cheaper than stamps, envelopes, and paper
- it can be timed for select days of the week, special holidays, end of the month specials, etc.
- most businesses have a fax machine, fax server or Online Fax service

Fax is coming back in style because it provides a fresh way to contact customers and prospects. Plus with our Word Merge to fax, personalizing each fax provides added attractiveness to the receiver with targeted customized messaging and information.

For more information and details, email maryk@globalaccessinc.com or call (866) 809-0399.