Converting to OnLine Faxing - Common Mistake #3

Converting to OnLine Faxing - Common Mistake #3

  

Disregarding the need to integrate your contact database(s) is a surefire way to integrate buyer's remorse. At the very least try to avoid making a long term commitment to maintenance and updates for dual database management.

Copyright 2012, Global Access Inc, Smyrna Tennessee, USA, (866) 809-0399
http://www.globalaccessinc.com

Online fax Service

Onlinefax.com is a provider of online fax service for businesses of any size. Users of the service may include sales departments, customer service, or any business owner looking to save time and money. Faxes are sent via e-mail using 128-bit encryption and are received as PDF attachments.

Customers of Online Fax can choose between the Business Package and the Corporate Package, depending on the specific requirements of their company. The Business Package includes a fax number, five fax sending accounts, a shared 1,000 page bundle and fax sending software. The Corporate Package includes ten fax numbers, ten fax sending accounts, a shared 2,000 page bundle and fax sending software. Faxes that are received by Online Fax are forwarded to the customer's e-mail address.

Many customizable options are available for Online Fax packages that include Caller ID, the routing of multiple e-mails and notification by text message: the option for Caller ID allows a customer to track all Internet faxes that have been received; if an e-mail routing option is used, multiple faxes can be received at once; users of the text message notification option will receive an alert when a fax has been received.

The use of an online fax service allows a business to send and receive important documents over the Internet with ease. Faxes can be sent to one person or to multiple people at once, though you will need to use a computer running the Windows operating system, Apple OS or any other system that can view PDF files.

The service uses the Internet but it not a web-based service; customers are assigned dedicated numbers or they can have faxes forwarded to an existing fax number. Once installed, the software provided by Online Fax is capable of handling any document that can be printed including orders and invoices. Fax information is placed in an e-mail and forwarded to its destination.

Get Organized For 2012 With Technology Innovations

We can all count on a few things after a long holiday: it will be tough to get back into the swing of things, we will all pine for the holiday cheer from a month ago and our inboxes will be bursting at the seams. But with the right technological organization, you can make sure your documents are all where they need to be as the New Year gets underway. Whether you need to send a fax, return some e-mails or find things more quickly on your computer, technology can help you start the year off right.

Prioritize E-mail: As e-mail has become the preferred method of communication in most offices around the world, your e-mail inbox should be sufficiently inundated by the time you return from a long break. But fear not, e-mail providers have been hard at work making e-mail prioritizing easier. Gmail now monitors which e-mails you read and which you delete without opening, assigning a priority to each, marking those most important messages with a yellow tag. Yahoo mail offers many different category folders you can save to. These methods allow you to separate e-mails by importance so you can get through your work faster.

Online Fax: By switching to an online fax service, offices can organize faxes in many ways. Internet fax services change incoming faxes into digital PDF files so you can stay better organized and save paper. And by creating a digital version of all outgoing faxes as well, you create a digital backup for all faxes so you will never be without the necessary information. You will also be able to move these files into your regular computer filing system.

Computer Storage: The area of digital storage has grown by leaps and bounds in recent years, bringing increased capacity to external hard drives. These small plug-in drives can hold over a terabyte of information for very little money. But if you are worried about security and even larger capacity, along with the ability to access your info from anywhere, cloud storage is the way to go. These encrypted, online storage centers allow you to share information, transmit online fax documents and even save e-mails and other important materials so they can be viewed anywhere by anyone with access at any time.