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Online Fax Blog

Tuesday, April 9, 2013

Evaluating Fax Machines

Questions to ask when evaluating fax machines?

Would you like to eliminate all these hard and soft costs…
1) A fax document received by a fax machine must go somewhere, either to a paper file,
trash, or scanned into a document management system? How are your faxes handled?
          2) Fax machine maintenance and repair. Is there a maintenance contract? A cost per page
          3) Fax machine EOL, 'end of life', replacement cost. What is the life of a fax machine in
your company?
          4) Phone line cost to operate the fax machine?
          5) Supplies cost, paper, ink/toner?
          6) A fax machine is very susceptible to disappearing documents, this is bad for customer
service! Consider the cost to call a customer asking to resend their fax? Consider the cost of a critical fax document lost and delayed?
7) A fax machine is an open source of private information. Is there a security risk lurking
around your fax machine?
          8) Consider the fax machine sending process…print a document, walk to the machine, dial,
redial, send, wait for confirmation, etc.
          9) Consider the fax machine receiving process…walk over to pickup a document, hand to
someone else, not to mention checking multiple times for arrival of special fax.
          10) Consider the cost of long distance fax calls.

The solution is online fax, which will eliminate these costs while providing additional security, convenience and productivity within your company! Visit our website www.onlinefax.com or call (866) 809-0399.

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