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Online Fax Blog

Tuesday, March 5, 2013

Using Email Scanning Stations to Send a Fax

Recently while working with a new transportation customer the question about using scan to email came up. This company has many scanning stations distributed throughout the company departments and various office locations to facilitate moving paper documents to digital.

In a way this is reminiscent of the traditional departmental shared fax machine, which we are trying to obsolete. In the same way the fax machine is not efficient nor conductive for multitasking neither is a shared scanning station. The best practice would be to turn paper into digital from the source when it arrives at the business. Using Online Fax is a great digitizing tool, forget the word 'fax', in it's basic function this is taking a paper document and converting into a digital computer file, without having a person manually scan papers today or leave their desk to scan.

Online Fax creates an opportunity for companies to capture, from the source, paper into computer files which can easily be annotated, archived, emailed, printed or faxed as needed.

However, if your company has invested in scanning stations maximize their use by 'fax enabling' these scanners so employees can scan to email and scan to fax. It's easy to setup, no software, no special training is needed, in fact a flip of the switch on our server will enable your entire multi-location corporation to send faxes from desktop email or a scanning station!

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